How one software company resolved its reverse gender pay gap by creating publicly available salary bands

Grubbs acknowledges that calculating and sharing company-wide salary bands is easier in a smaller organization – Tandem has just 33 employees, albeit with some major clients including IBM, Verizon and the U.S. Department of Defense. But he also believes larger companies must make the investment to set an example.

“Salary transparency is very rare in our industry. Smaller companies can be a little more tolerant of the perceived risk that comes along with transparency, larger companies seem to have a hard time with that — especially public companies,” said Grubbs.

“When you are Google or Facebook, you probably have thousands of different job titles so it’s harder to put a framework around them to create clearly defined salary bands. But that doesn’t absolve larger companies from the responsibility of creating equity — it just takes more resources for them to do it,” he added.

The nuts and bolts

Grubbs began working on the changes last year in response to employee demand for salary transparency. Using Google Sheets, they started with five job levels, but then realized that wasn’t broad enough, so expanded to seven. They split the entry-level positions into two levels and added a new “Principal” level at the top.

Tandem’s management team did a skills-based assessment of each team member, auditing each person’s career progression to group them into cohorts who could do the same level of work. The team then took a look at the broader marketplace, noting the salary requests they were getting from new candidates. 

Tandem worked with the network of external companies it has partnered with to share best practices, to make sure they were benchmarking appropriately for their sector of the industry. They also bought additional salary market data from a specialist provider. This external data matched Tandem’s salaries.

Grubbs said they intentionally left room for movement within each salary band, giving managers discretion to keep newly-promoted staff’s pay toward the lower end if their promotion was speculative, then offer performance-based increases if warranted.

There is some art and some science to the process he added, with both required “to get to something that feels right.” 

Like Tandem, video calling platform Whereby also manually calculated its salary formulas, publicly releasing its compensation methodology, and advertising salaries on its vacant roles. The company’s COO Jessica Hayes then released a three-part blog series detailing a similar spreadsheet approach to Tandem’s, incorporating market data and career paths. Hayes also included geography, and recommended companies establish how competitive they want to be.

Tandem and Whereby’s spreadsheet approach is how 57% of organizations continue to plan their compensation strategies, according to Deloitte’s Global Human Capital Benchmarking data. The report chalked this down to “misconceptions about the specificity of their needs and a lack of knowledge about new market offerings”. It recommended companies use “compensation management solutions…to enable accurate, efficient and equitable workforce compensation”.

Hayes stands by her decision to work manually. “At the moment there is no tech that I am aware of which makes this easier for startups. Compensation methodologies and frameworks have a host of legacy, bureaucratic and ‘old school’ tools,” she said. 

Grubbs also raised concerns about potential AI bias in compensation tools, and said that it’s down to humans to make determinations based on their organization, and to recognize and eliminate bias in the process. 

“No two companies are alike, no two geographies are alike, so a tool around salaries should only be a facet of the decision-making,” Grubbs said.

When companies don’t make clear how they are measuring and compensating their employees, that’s when bias can sneak into the evaluation process, Grubbs believes, adding that equal pay and equal measurement are inextricably linked — which is the exact role salary bands have to play in eradicating pay gaps of any kind.